Concordia University seeks applicants for the full-time, non-exempt position of Administrative Assistant Athletics. This position provides departmental administrative and technical expertise to the Athletics Department, as well the sports programs housed within. The hours for this position are, in general, 8:00 AM to 4:30 PM, Monday through Friday. This position is located on the Mequon campus and reports to the Director of Intercollegiate Athletics. Responsibilities •Provide administrative support to the Director, coaches, athletes and student workers •Serves as the first contact with students, parents, internal and external contacts, as well as the public visiting the Athletics area •Perform general office responsibilities including telephone, email, filing, mail processing, room reservations, event scheduling, etc. •Coordinate projects, schedules and meetings, attend meetings and prepare timely minutes and reports •Communicate with students and coaches, and direct them to appropriate resources •Assist the Director in planning and coordinating events, game schedules and related needs •Develop, edit, and send communications, mass mailings, web postings, etc. •Direct and supervise work tasks of student worker(s) •Run reports from our information system and be willing to learn other computer systems •Manage contracts for opposing teams, part-time coaches, and grad assistants •Purchase office supplies and equipment as needed or requested and assist in maintaining departmental budgets including annual budget reports (using Banner) •Other related duties as assigned Knowledge, Skills, and Abilities •Knowledge and skill in the use of a computer and all functions of Microsoft Office and Outlook •An excellent command of language, punctuation, grammar and writing skills •Able to prioritize and juggle multiple priorities and tasks •A good work ethic •Able to deal with interruptions and work in a fast paced office environment •Excellent organizational abilities; able to work independently; able to anticipate problems and needs •Occasional availability on evenings and weekends, as needed •Friendly and "customer-oriented" (when dealing with students, faculty and other stakeholders)

Physical Demands/Equipment 

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to sit, reach with hands and arms, and talk or hear. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 40 pounds, and occasionally lift and/or move 50 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and depth perception. The noise level in the work environment is usually moderate. The above statements are intended to describe the general nature and level of the position. It is not intended to be all-inclusive. Administration reserves the right to adjust the duties and responsibilities.

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