The Academic Coordinator/Tutor Coordinator for the Office of Academic & Student Services (OASiS) serves as the Athletic Academic Coordinator for 3-4 Olympic sports teams and its student-athletes, providing academic coaching and support, as well as monitoring their eligibility and academic progress. This position is also responsible for directing the OASiS Tutoring & Mentoring Program and shall report directly to the Associate Athletics Director for Academic and Student Services.
CHARACTERISTIC DUTIES & RESPONSIBILITIES:
Serve as supplementary advisor to student-athletes in designated program
Monitor academic progress of assigned student-athletes and maintain accurate and up to date information to provide to coaches and Sport Supervisors on a weekly basis
Develop support plans according to OASiS guidelines (academic support, weekly academic coaching meetings, tutors) with assigned student-athletes
Participate in eligibility review process with compliance
Maintain complete/accurate student-athlete files with advising information (documentation from campus advisors, progress toward degree forms, balance sheets from Student Planning software, add/drop forms, goals, and task sheets)
Responding to student-athlete concerns in Starfish, the university’s early alert retention system and following up with student-athletes about these concerns
Be knowledgeable of NCAA eligibility rules and TU academic policies and procedures
Participate in staff development, training, and support opportunities
Attend meetings as requested and share information with OASiS staff
Make appropriate referrals to necessary campus resources
Provide information to prospective student-athletes during official and unofficial visits
Tutor Coordinator Duties
Serve as primary point of contact for all prospective and active tutors and mentors
Work closely with the Director of Educational Services to match tutors and academic mentors with student-athletes based on availability, need, learning, and teaching styles
Hire, train, and evaluate all tutors and mentors
Obtain any necessary books for tutors from the University Bookstore for subjects in which they are teaching as needed
Maintain records for checked-out academic supplies, such as laptops and graduate entrance exam books
Work with campus tutoring center
Communicate to various constituents to solicit tutors from different backgrounds
Accurately complete payroll on Paycom system for Human Resources
Track missed tutoring sessions and applies charges to student-athlete accounts
Delegate any tutoring/mentoring job responsibilities to Intern who serves as the Assistant Tutor Coordinator, including, but not limited to, scheduling tutoring appointments and communication with tutors and mentors
Oversee the GradesFirst software system and continue to find ways to utilize it to ensure efficiency
Strive to find new and innovative ways to provide support and opportunities to student-athletes to achieve our mission of promoting academic achievement, teaching personal accountability, and developing a sense of community responsibility
Regularly communicate the progress, outcomes, and direction of work to the Associate Athletics Director for Academic & Student Services
Understand rules compliance is a critical element to this position and adhere to all NCAA, American Athletic Conference, and The University of Tulsa rules & regulations
Assist with other related duties as assigned
Bachelor’s Degree and one to two years of experience in student-athlete support services or related field within intercollegiate athletics; a strong interest in providing academic and personal support to student-athletes; excellent oral, written, and presentation skills, strong work ethic and self-starter, organizational skills and great attention to detail. Experience with GradesFirst software and NCAA applications. As working in the field of student-athlete support services is not limited to the traditional work week, the candidate must be willing to work flexible hours including some evenings and weekends.
A Master’s Degree and two to three years of experience in student-athlete support services or related field within intercollegiate athletics.
The University of Tulsa seeks to recruit and retain talented students, faculty and staff from diverse backgrounds. The University of Tulsa is an affirmative action/equal opportunity employer and encourages qualified candidates across all group demographics to apply. The University does not discriminate on the basis of personal status or group characteristic including, but not limited to race, color, religion, national or ethnic origin, age, sex, disability, veteran status, sexual orientation, gender identity or expression, genetic information, ancestry, or marital status.
Please submit a cover letter, résumé, and contact information for three references to: The University of Tulsa, Office of Human Resources, 800 S Tucker Drive, Tulsa, OK 74104 or submit online at www.utulsa.edu/job-application. The review of applications will commence immediately and will continue until the position is filled.
The University of Tulsa is an Equal Opportunity Employer Disabled/ Veteran.
Employer will assist with relocation costs.
About The University of Tulsa
The University of Tulsa is a private, independent, doctoral-degree-granting institution whose mission reflects the core values of excellence in scholarship, dedication to free inquiry, integrity of character, and commitment to humanity. The University of Tulsa is an NCAA Division I - Football Bowl Subdivision (FBS) university and member of the American Athletic Conference in all sports. The University seeks to provide student-athletes with the opportunity to compete at the highest level while making progress toward completion of a meaningful degree within an environment consistent with high academic standards, a commitment to equity and diversity, sportsmanship, personal growth and development, and ethical conduct. University website: www.utulsa.edu. Athletics website: www.tulsahurricane.com.