Executive, Executive - Associate Athletics Director
Associate Athletic Director for Athletic Administration
About UMass Amherst
UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region.
Reporting to the Director of Athletics, the Associate Athletics Director for Athletic Administration serves as the chief administrative officer and provides executive-level support to the athletics department management team. The Associate Athletics Director serves as the primary contact for internal and external constituents on all matters pertaining to the Office of the Director of Athletics. The Associate Athletics Director also serves as a liaison between the department’s senior and executive management teams and University leadership; organizes and coordinates executive communications and internal, external, and advancement and donor relations efforts; and oversees special projects.
•In partnership with the Director of Athletics and senior leadership, develops and implements the athletics department strategic plan. Develops and sustains relationships necessary to move the athletic department’s strategic direction forward. Participates in planning and developing athletic department policies and procedures as necessary. Coordinates special programs, events, and activities.
•On behalf of the Director of Athletics, the Associate Athletics Director communicates directly with members of the department, university leadership (including Chancellor’s Office), President’s Office, Board of Trustees, local officials, donors, and other key stakeholders. At times, will represent the department at meetings on behalf of the Director of Athletics. Researches, prioritizes, and follows up on incoming matters addressed to the Director of Athletics, including those of a sensitive and/or confidential nature. Determines appropriate course of action, referral, or response.
•Serves as a member of the athletic department executive leadership team. Analyzes, evaluates and researches a variety of issues and serves as a trustworthy conduit of confidential information to and from the leadership team to other department staff and key external constituents. Serves as primary department liaison with Chancellor’s Office and Campus Leadership Cabinet.
•Oversees a broad variety of administrative tasks for the Director of Athletics, including; managing an active calendar of appointments; completing reports; composing and preparing correspondence that is sometimes confidential; overseeing complex and detailed travel plans, itineraries, and agendas; and compiling documents for various internal and external meetings. Plans, coordinates and ensures the Director of Athletics schedule is followed and respected. Manages “gateway” role, directing access to the Director of Athletics.
•Oversees critical aspects of department projects and communications, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the Director of Athletics ability to effectively and strategically lead the department. Prioritizes conflicting needs, handles matters expeditiously and proactively, and follows-through on projects and/or special events to successful completion, often with deadline pressures.
•Provides leadership in building and maintaining relationships crucial to the success of the organization, and manages a variety of special projects and special events for the Director of Athletics. Involved in prospect and campus partner engagement and hospitality at special events (including gameday operations and suite management, Hall of Fame event, department golf outings and other special events).
•Provides administrative management support to the executive team as needed. Leads a broad range of special projects and events with internal and external staff and key stakeholders. Monitors and evaluates impact and goal outcomes to achieve athletics department objectives. Manages numerous meeting agendas (including AD advisory committee meetings, executive and senior staff meetings, athletics council and head coach meetings) and tracks meeting minutes, as needed.
•Serves as the sport program administrator for assigned sport programs. Provide administrative leadership with program goal setting, personnel and performance management, budget planning and monitoring, and overall program support. Assists Director of Athletics in analyzing each sport program to evaluate and ensure success in academics, athletic competition and the student-athlete experience. •Performs related duties as assigned or required to meet Department, Executive Area/Division, and University goals and objectives.
•Understands responsibilities with respect to Title IX, Clery Act and other compliance requirements.
•Demonstrates capacity, skill and willingness to engage students and contribute to student success.
UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, or genetic information in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University. To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans. It is the policy of the UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.