Responsible to the Senior Associate Director of Athletics for monitoring and establishing eligibility of student-athletes; organizing and maintaining recruiting records; educating, interpreting and overseeing compliance of NCAA and Southland Conference rules; assisting with the administration and management of athletic scholarships and financial aid; assisting with tracking APR and GSR data; and supporting the academic pursuits of the student-athletes.

I.Basic Responsibilities

A.Analyzes NCAA and Southland Conference rules and regulations governing member institutions as well as University institutional policies, develops specific procedures, and guides the implementation of these to ensure University compliance.
B.Evaluates and audits, internally and in conjunction with the Southland Conference, ACU Athletics compliance responsibilities and systems. Audits are used to determine the department has necessary checks and balances as well as administrative oversight to identify problems and maintain an atmosphere of compliance.
C.Develops and supervises systems/forms to monitor and document institutional compliance. Systematically maintains and reviews compliance documents to insure accuracy in all compliance areas, including eligibility certification, recruiting activities, financial aid, practice and competition, amateurism, staff size, and permissible benefits and awards.
D.Develops and implements educational programs for coaches, student-athletes, institutional staff, and alumni concerning limitations, interpretations, and individual compliance responsibilities.
E.Manages the preparation of institutional compliance reports and documents. Maintains and manages the ACS Compliance Software Maintains list of required reports and their submission dates; collects and consolidates data; reviews all reports and documents for accuracy; insures that all reports are properly prepared and submitted in a timely manner to the appropriate organization
F.Responsible for researching, developing, writing, making update and keeps a current compliance policies and procedures manual on file for use.
G.Directs and oversees ongoing programs and activities of the compliance office and subordinate functional units through proper management, planning, controlling, coordinating, negotiating, counseling, advising others, and resolving problems.
H.Investigates potential Southland Conference and NCAA violations by communicating with upper level management, Faculty Athletics Representative, University General Counsel and any external counsel assigned by the university.
I.Ensures all assigned tasks for compliance are complete and accurate with University, Southland Conference, and NCAA rules.

II.Essential Duties include the following: Other duties may be assigned. Reasonable accommodations may be made to enable individuals to perform the essential functions.

1.Compliance Data and Records Management:
•Serve as the contact person for the NCAA, Southland Conference and ACU Athletics Compliance. Analyze NCAA, Southland Conference, and ACU rules and regulations governing member institutions.
•Oversee Athletics Department (administration, coaches and athletes) compliance data and records with NCAA/Southland Conference/ACU policies. (IRL Placement, Recruitment Monitoring, Eligibility, Reporting).
•Conduct beginning of year compliance meetings with individual teams informing them on NCAA/Southland Conference/ACU policies and eligibility requirements (Summary of NCAA Regulations).
•Primary contact/management of compliance/recruiting software and student-athlete files within (ARMS Software and CAi) and coding of student-athletes into campus student system (Banner).
•Monitor prospective student-athlete initial eligibility and qualifier status.
•Monitor student-athlete progress towards degree (posted grades/ transcripts/credits) to conform to NCAA/Southland Conference/ACU policies.
•Monitor student-athlete incoming and outgoing transfer release requests per NCAA/Southland Conference/ACU policies.
•In conjunction with ACU Registrar’s Office and Sr. Associate AD for Administration, pre-evaluate and review transfer student-athlete’s eligibility information and transcripts from previous institution.
•Provide NCAA eligibility status reports to coaches, staff and campus constituents, as well as the Southland Conference throughout the year.
•Assist in the management of the National Letter of Intent. Prepare prospective student-athlete form as part of internal review of prospects.
•Assist with athletic Scholarship Renewals and Non Renewal in conjunction with Sr. Associate AD and Student Financial Services.
•Complete required NCAA/Southland Conference Waivers on behalf of student-athletes for Initial Eligibility and Medical/Hardship.
•Manage Book Scholarships and Off Campus Living Voucher Program per Athletic Department Policy.
•Responsible for researching, developing, writing, and updating a current compliance policies and procedures manual. 2. Reporting:
•Submit compliance/financial reports to outside agencies as required (NCAA and Southland Conference).
•Submit Eligibility reports to the Southland Conference as directed by policy/procedure each as directed.
•Submit reports related to APR, GSR and GIA as requested. 3. Department Administration:
•Train new staff and coaches on compliance office policies and procedures.

SUPERVISORY RESPONSIBILITIES: Oversee compliance student worker(s) in Athletics Compliance Office. Assist with workers for special events (Southland Conference/NCAA events)

CONTACTS: Primary contacts are the Senior Associate Director of Athletics, Director of Athletics, coaches and staff. Other contacts are the Registrar and Registrar Liaison, Student Financial Services, Southland Conference Compliance, and NCAA membership services (compliance/eligibility). Contact with other colleges and universities as required (transfer students).

IV.Qualifications:

ACU is affiliated with the fellowship of the Church of Christ. This position requires the employee to be a professing Christian who is willing to support the Christian mission of ACU.

A.Professional
1.Bachelor’s Degree required, Master’s degree preferred
2.Thorough knowledge of NCAA rules and regulations
3.NCAA Compliance experience required

B.Personal
1.Strong organizational skills
2.Good work ethic
3.Goal oriented, self-motivated, reliable
4.Thorough and accurate
5.Ability to interact well with coaches, faculty, staff, students, prospective student-athletes, administration, and alumni
6.Strong Christian beliefs and participation in a local church

V.Physical Demands
A.Ability to endure long hours in a variety of work environments
B.Ability to endure fast-paced schedules
C.Ability to endure non-traditional working hours
D.Ability to withstand stressful situations
E.Ability to endure extensive computer work