Within the Student-Athlete Academic Services (SAAS) unit, the Tutorial Coordinator/Academic Coordinator will provide tutorial program support as well as specialize in working with the high-risk student-athlete population. The Tutorial Coordinator/Academic Coordinator will prioritize and complete ongoing tasks following established departmental and university policies, as well as Pacific-12 Conference and NCAA guidelines. The position is responsible for significant administrative duties as well as a small caseload of students from assigned teams. This position reports to the Assistant Director of Learning Resources in Student-Athlete Academic Services.
Tutorial coordination includes the recruitment, hiring, training, and monitoring of tutorial staff in addition to oversight of reports, databases, and tutorial programs. Excellent communication and time management skills are essential. In addition, the incumbent will manage tutor schedules and ensure compliance with UW, NCAA, and union requirements and best practices.
Tutorial Coordinator -
Create and execute the administrative and managerial aspects related to the tutorial program within Student-Athlete Academic Services (SAAS). Hire and supervise work study students each quarter. Ensure compliance with union requirements and best practices.
Organize staff coverage of the Ackerley Academic Center and communicate building hours. Recruit and retain talented tutors for student-athletes in the SAAS program. Create and implement ongoing training, mentoring and development for SAAS tutors. Manage payroll through the UW Workday and Retain systems.
Maintain tutor schedules which includes scheduling, adjusting for cancellations, logging prep time and training hours. Order and distribute tutors’ books. Organize and implement the logistics of quarterly tutor orientation and all tutor trainings including NCAA rules compliance. Maintain the Retain database. Plan and execute appreciation events including year-end recognition for tutors.
Approve review materials used by tutors in their sessions. Create and maintain shared Google drive for tutors, to include relevant training materials, handbooks, syllabi and other resources. Collect and distribute quarterly tutor feedback to SAAS staff and tutors. Collect data on the SAAS tutoring program and provide basic analysis to help move the program forward.
Counseling of Students/Academic Coordinator -
Develop, coordinate and implement individualized academic support plans for identified student-athletes including the assessment and evaluation of individual students to determine learning needs and additional support. Conduct one-on-one academic meetings with a caseload of students, teach learning strategies and address academic needs. Work with academic advisors to review student athletes’ class scheduling, degree plans, tutorial services, University of Washington and NCAA academic standing and progress toward degree.
Prepare and present academic plans that strengthen note taking, reading, test taking, and time-management skills during scheduled weekly meetings with assigned student caseload. Assign and monitor tutoring for assigned students and teams. Contribute to Student-Athlete Development programming and events within the SAAS unit. Provide consistent and frequent communication, verbally and in writing, with academic staff and coaches about the progress of assigned student-athletes including weekly academic coaches’ meetings. Assist with orientation, summer programs, recruiting and other programs.
Perform additional duties as assigned by the Director of Learning Resources and/or the Senior Associate Athletic Director of Student Development.
Bachelor’s degree and a minimum of two years’ experience working in learning resources, tutoring, education, or student development/student services required. Working knowledge of NCAA policies, rules, and regulations. Demonstrated commitment to the values of excellence, integrity, and student development. Ability to multi-task numerous projects and duties simultaneously and with little direct supervision. Attention to detail and ability to complete projects and duties efficiently and effectively.
Working knowledge of collegiate athletics and student-athlete demands. Demonstrated ability to exercise sound judgment and handle sensitive and confidential information with discretion and according to FERPA guidelines. Knowledge of regulations and laws associated with ADA and accommodations for the learning disabled. Ability to effectively counsel and advise students with professional, academic, and/or personal questions and concerns.
Outstanding communication skills, both oral and written, including skill in writing memos/reports. Ability to interact diplomatically with individuals of various social, cultural, economic, and educational backgrounds. Strong organizational and time management skills and the ability to work under pressure. Proven ability to establish working relationships and interact collaboratively and effectively with other staff, student-athletes, faculty, coaches, administrators, and the university community. Outstanding listening, analytical, and problem-solving skills.
Some travel as well as evening and weekend hours required.
Master’s degree in Special Education, Education, Educational Psychology, or a related field strongly preferred. Working knowledge of University of Washington Intercollegiate Athletics and Pacific-12 Conference policies, rules, and regulations. Three to five years of experience working with student-athletes in a NCAA Division 1 environment.
FOR COMPLETE DETAILS AND TO APPLY, please visit the UW Hires employment website at www.washington.edu/jobs and apply to Req #177660.
Internal Number: 177660
About University of Washington
TO BE CONSIDERED FOR THIS POSITION, please apply through the University of Washington UW Hires employment website at: https://hr.uw.edu/jobs/