-Assist the Associate Director of Development - Events with all aspects of designing, planning and executing events on and off campus.
-Execute, alongside the Associate Director of Development - Events, John Purdue Club, Varsity P (student-athlete alumni) and athletics department events.
-Plan events, including but not limited to, facility booking, food and beverage ordering, signage, displays, audio-visual, equipment, printing of event materials, security and supervision of volunteers.
-Serve as the secondary contact for most events and the primary contact for certain events as determined by the Associate Director of Development - Events.
-Create and write emails using iModules for each event to invite and follow-up with attendees.
-Manage the registration process via iModules before, during and after each event, including developing attendee lists using Advance, creating nametags and leading the team to ensure that guests are registered quickly and efficiently.
-Arrange delivery of materials to event sites.
-Serve as a point of contact on site at events.
-Arrange travel and accommodations for event participants, guests, and staff.
-Create post-event surveys for staff and guest evaluations.
-Resolve issues with vendors with an understanding of safety, guests’ satisfaction, and University liabilities.
-Ensure strategic table seating assignments for groups of up to 1,000 guests.
-Execute all aspects of the vision for event invitation design.
-Ensure all dietary restrictions and ADA requests are handled in an appropriate manner.
-Help maintain the events budget.
-Manage the Student Hosts program.
-In conjunction with the Associate Director of Development - Events, supervise student intern.
-Other duties as assigned.
Knowledge, Skills and Abilities:
Excellent written/verbal communication and organizational skills.
Customer service skills.
Ability to work with diverse groups.
Ability to represent PRF, the University and Athletics with tact and diplomacy.
Ability to be creative, accurate, and sensitive.
Ability to work with confidential information and make sound judgments.
Ability to identify and determine problems, analyze information and implement solutions.
Ability to work both independently and contribute to a team environment.
Must be able to work evenings and weekends.
Travel to event sites is required.
Must be able to lift and carry 10-25 pounds frequently and up to 40 pounds occasionally.
Regular and reliable attendance are requirements of this position.
Bachelor’s degree required.
Experience in event management required.
Some experience in iModules or other event management software preferred.
Knowledge of industry standards and college athletic events preferred.
About Purdue Research Foundation
Private giving supports Purdue University in its mission to deliver higher education at the highest proven value. The University Development Office (UDO) is dedicated to advancing Purdue and supporting higher education by fostering relationships that result in continuing goodwill and financial support from alumni, friends, and organizations. UDO is part of the Purdue Research Foundation, an organization independent of the University that acts for the benefit of Purdue.