GENERAL DESCRIPTION This position reports directly to the Director of Athletics and indirectly to the university president and is considered a member of the Student Life staff. As a member of the Student Life staff, the individual will participate in Student Life functions as requested. The Director for Compliance Services is responsible for organization and administration of the Athletics Department’s National Collegiate Athletic Association (NCAA) compliance program. The Director certifies eligibility and processes financial aid for student-athletes, monitors coaches’ activities relative to rules compliance, and interacts with departmental staff members and coaches to ensure compliance with NCAA rules and regulations. The Director also performs other tasks assigned by the Director of Athletics. This is a regular full-time, exempt position. The projected hire date is March 2019.
RESPONSIBILITIES 1.Ensures that all student-athletes (including transfer students) are eligible to participate in intercollegiate athletics programs by working with the NCAA Eligibility Center in processing the eligibility requirements of freshmen student-athletes and junior college transfers and processing and assists the Academic Records Office in certifying the continuing eligibility of current student-athletes. 2.Ensures that the University’s athletics programs are in compliance with NCAA rules and regulations governing financial aid to student-athletes by working cooperatively with the Financial Aid Office in monitoring all financial aid awarded to student-athletes, including initial and renewable athletically-related aid, as well as income from additional sources of countable aid, work study, jobs, and grants and loans. 3.Provides relevant compliance information and updates as needed regarding NCAA and Conference Carolinas rules to Athletics staff as well as staff outside Athletics in departments such as Admissions, Financial Aid, and the Registrar whose responsibilities include dealing with student-athletes and/or Athletics Department personnel in matters governed by NCAA and or Conference Carolinas rules, regulations, and policies. 4.Ensures that the University’s athletics programs are in compliance with NCAA rules and regulations governing recruiting, amateurism, awards and benefits, playing and practice seasons, and sports camps and clinics by developing and conducting NCAA rules education sessions for coaches, student-athletes, alumni, and athletics boosters to encourage broad-based knowledge of NCAA rules and regulations, and monitoring the compliance. 5.Reduces the likelihood of a violation of NCAA rules and regulations governing booster involvement with intercollegiate athletics programs by educating the boosters about NCAA rules and regulations governing such activities, monitoring booster involvement, and producing a compliance brochure for boosters. 6.Ensures compliance with intercollegiate athletics program reporting requirements by assuming responsibility for filing all NCAA certification forms, squad list forms, drug consent forms, student-athlete statements, annual NCAA disclosure study and other related forms as required by NCAA and all affiliated conferences. 7.Assists the Director of Athletics and Associate Athletic Director in maintaining the department policy and procedures manual and the Student-Athlete Handbook. Writes and updates the compliance manual and the camps and clinics manual annually. 8.Responsible for completing annual NCAA reports such as sport sponsorship and Demographics, Academic Progress Report (APR), Equity in Athletics Data Analysis (EADA), and other reports as needed. Also responsible for completing Conference Carolinas reports including Student-Athlete Eligibility lists, Squad Lists, Financial Aid Summary Report and other Conference reports as needed. 9.Coordinates investigation of known and/or alleged rules violations, keeps the Director of Athletics, University President, Faculty Athletics Representative and Associate Athletic Director informed of all alleged and known violations, and handles all correspondence with the NCAA and affiliated conferences regarding rules violations and follow up responses. 10.Participates in various community service projects and committees representing the University and the Athletic Department, assists with fundraising efforts. 11.Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds. 12.Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development seminars, and attending training and/or courses. 13.Contributes to the overall success of the intercollegiate athletics program by performing all other essential duties and responsibilities as assigned by the Director of Athletics. 14.Maintains NCAA Compliance Assistant Software. Managing and updating enrolled student-athlete information. Monitors recruiting contacts made by coaches to prospective student-athletes. Trains Athletics staff as well as staff outside Athletics in departments such as Admissions, Financial Aid, and the Registrar whose responsibilities include dealing with student-athletes and/or Athletics Department on the usage of Compliance Assistant.
The successful candidate should possess the following educational qualifications, skills, and experience:
A bachelor’s degree is required; a graduate degree or degree in law is preferred.
A minimum of two years of professional experience, preferably at an NCAA institution or conference office is preferred.
Working knowledge of NCAA processes and systems is preferred.
Must possess a valid driver's license.
Must have the ability to travel as required to conference championship events, in support of conference governance, and to NCAA/other conference-related events (estimated 20% of work time).
SWU is committed to maximizing the use of technology in its daily operations and in achieving its strategic goals; the ideal candidate will be familiar with integrated database management systems, including reporting, and have a high comfort level with web-based, mobile and PC applications including but not limited to the use of Google Apps and Microsoft Office (Outlook, Word, Excel, PowerPoint).
Mission and Lifestyle Expectations. The university is a Christian liberal arts institution in the Wesleyan-Holiness theological tradition. In light of SWU’s unapologetically Christ-centered mission, all employees are expected to embrace the university’s Statement of Faith, respect its Wesleyan heritage, and adhere to its lifestyle expectations.
Physical/Environmental Requirements. Visual acuity necessary to do editorial work, proof documents, and manage files. Ability to sit for periods of time in an interior office environment. May require infrequent lifting of objects up to 10 pounds, and occasionally items up to 20 pounds. May require employee to infrequently work outside of regular work schedule for special events.
Pre-employment Screening. Employment is contingent on the completion a background screening.
Additional Salary Information: Commensurate with Education and Experience
About Southern Wesleyan University
Southern Wesleyan University is a Christ-centered, student-focused learning community devoted to transforming lives by challenging students to be dedicated scholars and servant-leaders who impact the world for Christ.
UNIVERSITY CORE VALUES
•Purpose: A specific calling for a unique role in our world.
•Scholarship: Academic excellence in an innovative faith-centered environment.
•Community: Belonging to a connected and compassionate body of learners.
•Transformation: Christ’s redemptive work in individual and corporate life.
We believe that every individual has a God given purpose, brought to fruition by the sanctifying power of the Holy Spirit and the challenge of scholarship. As we participate in a consecrated community of learners we are continuously transformed into the image of Christ both individually and corporately.
Southern Wesleyan University was originally established in 1906 as the Wesleyan Methodist Bible Institute whose mission was to develop Christian character in its students while giving thorough intellectual training. Now, as a four-year, private, liberal arts college, SWU’s structure and name have changed, but our mission—...to be a Christian community of learners that recognizes God as the source of all truth and wisdom—has remained.