The Division of Development and Alumni Relations (DAR) is seeking an Administrative Associate for the George Washington University Athletic Department. DAR is responsible for leading the university’s alumni and fundraising efforts and seeks to promote a culture of philanthropy throughout the university community, including alumni, students, parents, faculty, staff, corporations and foundations, patients and other friends. Our goal is to advance GWUs mission of excellence in education, research, scholarship, and patient care.
Reporting to the Executive Director of Development, Athletics, the Administrative Associate provides the full-range of administrative support activities for the Athletic Development team. The GW athletic team supports all 27 varsity sports along with recreation. This position generally has responsibility for several established and ongoing complex processes unique to the area in addition to routine operational tasks.
•Assists in planning all aspects of travel and donor meetings, scheduling appointments, documenting donor contact, processing and filing financial receipts, preparing travel itineraries and prospect briefings and assisting in donor follow up and correspondence for the Executive Director of Development, Athletics.
•Strengthens donor relationships and serves as a main point of contact for calls and handles inquiries and requests. Acts as a department liaison to other division units, including the Central Development, Athletics, Alumni Relations, Ticket Office, Office President’s Office and Board of Trustees.
•Coordinates with Central Development on prospect research and management, gift accounting and biographical records and reviews, researches and supplements donor and prospect data. Maintains comprehensive files to track donor activity, solicitations, pledges and gifts to prepare reports on all donor activity.
•Coordinates event planning and management for both fundraising and donor recognition and assists in developing, managing and evaluating donor benefits structure including event tickets and special events benefits. Plans events by securing space, equipment, food, preparing invitations, announcements, agendas, brochures, and packets, and making travel arrangements and reservations.
•Assists in marketing, communications and gift renewals for athletic donors, including the coordination of social media efforts such as video blogs, tweets and Facebook posts. Creates and designs personalized donor communication, including follow-up letters, solicitation requests and acknowledgement letters.
•Develops comprehensive timeline for office and ensures all projects, events, cultivation, solicitations and stewardship activities are executed on schedule and meet established deadlines.
•Obtains equipment, services, and supplies needed by the department by maintaining an inventory of office supplies, purchasing computers, furniture, office supplies and equipment, determining the appropriate method to pay for goods or services purchased by the department following University policy and procedures, and utilizing the appropriate process. Assists in Athletic Development budget by maintaining appropriate records, files and procurement card account reconciliation.
•Performs other work related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Apply to: http://www.gwu.jobs/postings/63778
The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
Minimum Qualifications: Qualified candidates will hold a high school diploma/GED plus 3 years of relevant professional experience, or, a Bachelor’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
• Interest in philanthropy, fundraising, and Athletics.
• Event planning skills
• Proficient in Microsoft Office, particularly Word and Excel and experience merging documents.
• Familiarity with Advance or similar development database helpful.
• Excellent written and oral communications skills.
• Ideal candidate is flexible and highly organized.
• Interest in philanthropy, fundraising, and Athletics.
• Ability to utilize project management tools and processes.
• Demonstrated experience in tracking projects with multiple deliverables and variable deadlines.
• Ability to work independently.
• Previous development/advancement experience within a large institutional environment.
• Nights and weekend work required.
Internal Number: S007791
About The George Washington University
George Washington University is a top nationally recognized institution and is currently the largest employer of higher education in the District of Columbia with students and faculty from all 50 states and more than 120 countries. Our community is as diverse as the many backgrounds and occupations we represent. Enrichment, opportunities, and work/life balance are just some of the rewards of joining our learning community. The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.